Finance Administrator Job Description

The Finance Administrator plays a vital role in ensuring the smooth and efficient operation of the finance department. This position supports the financial health of the organization by managing a variety of accounting and administrative tasks.

Key Responsibilities:

• Accounts Payable: Processing invoices, verifying expense reports, obtaining necessary approvals, and ensuring timely and accurate payments to vendors. Reconciling vendor statements and resolving discrepancies.
• Accounts Receivable: Generating invoices, monitoring customer accounts, processing payments, and following up on overdue accounts. Preparing bank deposits and reconciling cash receipts.
• Data Entry and Record Keeping: Accurately entering financial data into accounting systems, maintaining organized and up-to-date financial records, both electronic and paper. Ensuring data integrity and compliance with record retention policies.
• Bank Reconciliations: Reconciling bank statements with internal records to identify discrepancies and ensure accuracy of cash balances. Investigating and resolving any reconciling items.
• Financial Reporting Support: Assisting with the preparation of monthly, quarterly, and annual financial reports. Gathering data and performing basic analysis to support financial reporting requirements.
• Budget Support: Providing support to the budgeting process by assisting with data collection and entry. Monitoring budget performance and identifying variances.
• General Ledger Maintenance: Assisting with the maintenance of the general ledger, including journal entries and account reconciliations. Ensuring the accuracy and completeness of financial data.
• Administrative Support: Providing general administrative support to the finance department, including answering phones, managing mail, ordering supplies, and scheduling meetings.
• Audit Support: Assisting with internal and external audits by providing documentation and explanations as needed. Ensuring compliance with audit requirements.
• Compliance: Ensuring compliance with all applicable financial regulations and policies. Staying up-to-date on changes in accounting standards and regulations.

Skills and Qualifications:

• Proven experience in a finance or accounting administrative role.
• Strong understanding of basic accounting principles.
• Proficiency in accounting software (e.g., QuickBooks, Xero, SAP).
• Excellent data entry and record-keeping skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and as part of a team.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

Personal Attributes:

The ideal candidate will be a highly organized, detail-oriented, and responsible individual with a strong work ethic. They should be able to work independently, prioritize tasks effectively, and communicate clearly and professionally. A positive attitude and a willingness to learn are also essential.